Workday-Pro-HCM-Core Workday Pro HCM Core Certification Exam Questions and Answers

The correct answer isD – User-based.

User-based security groupsare manually assigned to specific users and are typically used foradministrative or audit-level access. They can be configured asunconstrained, granting full visibility across all organizations and data in the tenant.

For users responsible forsecurity oversight or auditing, auser-based group(such asSecurity AdministratororSecurity Auditor) is appropriate. This group can be assigned to the necessarydomain and business process security policiesthat control access tosecurity reportsand configuration data.

Other group types (e.g., role-based or segment-based) depend on organizational context and cannot provide unrestricted system-wide visibility, making a user-based group the correct option for full security monitoring.

The correct answer isC – Compensation Grade.

In Workday, theCompensation Gradefield within theJob Profileconfiguration defines thedefault salary range or pay rangefor that profile. When a worker is hired, transferred, or promoted into a job that references a compensation grade, Workday automatically defaults the associatedminimum, midpoint, and maximum pay rangesinto the staffing or compensation event.

TheCompensation Gradeis typically tied toCompensation Grade Profiles, which further refine pay ranges based on factors such aslocation, job level, or eligibility rules. This ensures pay consistency and compliance with internal compensation structures.

Other fields such asJob CodeorJob Classificationare used primarily for external reporting or regulatory mapping (e.g., EEO, SOC codes) and do not control compensation defaults.

The correct answer isC – Domain Security Policy.

In Workday,reports and data accessare controlled bydomain security policies, whereasbusiness process security policiescontrol who can initiate or act on transactions. TheFind Workersreport accesses worker data fields that are part of theWorker Data: Public, Personal, and Employmentdomains.

To restrict theHR Partnersecurity group from accessing theFind Workersreport, you must update thedomain security policythat governs the worker data used by that report. By removing the HR Partner group from theView permissionsof the relevant domains, you effectively prevent them from retrieving worker information through that report.

The correct answer isA – Employee-as-Self.

Employee-as-Selfis adelivered Workday user-based security groupautomatically assigned to all active workers within the tenant. This group allows employees toview and update their own personal data, such ashome address, phone number, emergency contacts, and other self-service information.

The permissions for this group are defined indomain security policiesrelated to personal data, such asWorker Data: Personal InformationandWorker Data: Home Contact Information. Employees only have access to modify their own records, not those of others.

This self-service model is central to Workday’s HCM design, empowering employees to maintain accurate personal information without administrator intervention.

In Workday, asubprocessis a step type used within a business process definition toinitiate another, independent business process. The purpose of a subprocess is to trigger a set of predefined steps from a separate process that runs as part of the main (parent) process. This provides modularity and reusability across multiple BPs.

For example, when configuring aHireprocess, you might add aRequest Compensation Change subprocessto automatically launch once the hire is initiated. This avoids duplicating configuration work and ensures consistency in how related actions are handled across events.

Option A is incorrect because approvals are managed throughApproval Steps, not subprocesses.

Option C is incorrect — background processes are system-managed and not user-configured through subprocesses.

Option D refers toTo-Do or Notification Steps, which are informational, not subprocess-driven.

Thus, subprocesses are a way toembed or chain additional processesinto an event flow, promoting flexibility and maintainability.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Configuration Guide (2023R2), Section: “Subprocess Step Type and Configuration Best Practices.”

The correct answers areBandC.

Organization-based security groupsderive membership automatically from an organizational structure in Workday—such assupervisory,cost center,region, orlocation hierarchies. Users are included in the group based on their association with that organization or hierarchy.

B.If a user is part of theEurope Location Hierarchy, they automatically gain access assigned to that organization-based security group.

C.Similarly, users belonging to theInformation Technology cost center hierarchyare included in the corresponding cost center-based security group.

OptionsAandDare incorrect because location membership alone (without organizational hierarchy) or job family assignment does not control membership in an organization-based group.

The correct report to determine which tasks occur after the Completion Step in a business process is the “Business Process Definitions” report.

In Workday, the Business Process Definitions report provides a comprehensive view of all steps, conditions, and routing rules configured within a specific business process definition. This includes identifying the sequence of steps, whether they occur before or after the completion step, and the associated responsible roles or security groups.

This report is critical for administrators and Workday Pro users to validate workflow sequencing, especially when troubleshooting process behavior or verifying compliance with organizational approval structures. Other reports, such as Business Process Definitions for Business Object, are broader and list all business processes tied to a given object, but they do not detail the post-completion steps.

The correct answer isD – Edit Hiring Restrictions.

In this scenario, the supervisory organization uses theJob Managementstaffing model (“no limit on the number of jobs”). Because there are no discrete positions, you control staffing limits throughHiring Restrictionsrather than position-level restrictions.

TheEdit Hiring Restrictionstask allows administrators to specify criteria such as:

Worker Type(Employee, Contingent Worker)

Location

Job Family / Job Profile

Time Type(Full-time, Part-time)

This ensures that hiring aligns with organizational policy even when positions are not individually managed. For organizations usingPosition Management, the corresponding task would beEdit Position Restrictionsinstead.

Workday’sBusiness Process Notificationfunctionality enables administrators to configurecustom notificationsthat are automatically sent to users when specific BP events occur. The correct statement is thatyou can use text and fields in the body of the notification message(Option B).

Notification templates support the insertion ofbusiness process fields, allowing dynamic content such as worker names, event types, or effective dates to be automatically populated in the message. This helps personalize communications and provide clear, actionable context.

Option A is incorrect because notifications can be sent toboth internal users and external participants(such as vendors or contingent workers) if appropriately configured.

Option C is incorrect — you can configuremultiple status triggers(e.g., In Progress, Denied, Completed).

Option D is incorrect since notification triggers arepredefined by Workday, and while you can configure their messages and recipients, you cannot create entirely new trigger types.

Therefore, the main strength of this feature lies in itscustomizable content,dynamic field integration, andmulti-status trigger support.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Configuration Guide (2023R2), Section: “Business Process Notifications,” and “Custom Message Configuration.”

Workday deliversOverdue Notificationsautomatically to remind users that a step or task within a business process has not been completed within the expected time frame. These notifications are part of Workday’s built-in process monitoring and are generated by the system based on defined due dates or completion delays.

Overdue notifications ensure accountability by alerting users when a step is pending beyond its due date, helping maintain compliance with HR and operational timelines.

Options A (Custom) and C (Alert) refer to user-configurable messages and rule-based triggers that administrators create, but they arenot delivered automatically by Workdayunless specifically configured. Option D (System) refers to general system messages, not process-driven notifications.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Framework Configuration Guide (2023R2), Section: “Workday-Delivered Notifications and Overdue Task Alerts.”

As per the Workday Module 2 Binder:

“Validation condition rules are used in approval steps to determine whether the step should occur or be skipped based on specific conditions.”

– Workday Module 2 Binder, Business Processes Section

Situation:In a business process in Workday, organizations want certain steps (like approvals) to occur only if specific conditions are met—for example, skipping approval if the amount is under a certain threshold.

Task:Implement logic that dynamically controls the flow of a business process based on conditions.

Action:You apply avalidation condition rulewithin anapproval step. This rule evaluates defined criteria and determines if the step should be executed or bypassed.

Result:This enhances automation, improves efficiency, and reduces manual intervention in workflow execution.

Hence,approval stepsare the specific step type in whichvalidation condition rulescan be added.