C_ARP2P_2508 SAP Certified Associate - Implementation Consultant - SAP Ariba Procurement Questions and Answers

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration → Parameter Management, SAP describes:

“Administrators can manage system and site-level parameters underManage > Core Administration > Parameters.

This area allows configuration of site behavior, workflow settings, tolerances, and document controls.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration → Configuring Parameters

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To access system parameters, navigate to Manage → Core Administration → Parameters.”

Answer:D

Administrators manage parameters underManage → Core Administration → Parameters, where system and business rules are configured.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Configuring Invoice Tolerances, the official SAP content states:

“TheAuto Accept Percentagevalidation tolerance defines the allowable percentage difference between an invoice and its corresponding purchase order before the system automatically accepts the invoice without manual intervention.”

“By default, the Auto Accept Percentage tolerance is set to0.1 (10%), meaning that invoices up to 10% less than the original order amount are automatically accepted.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Validation Tolerances

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The default Auto Accept Percentage is 0.1 (10%), allowing invoices that fall within 10% below the original PO amount to be automatically accepted.”

Answer: C

Thedefault Auto Accept Percentagetolerance in SAP Ariba is0.1, which corresponds to10%. This parameter allows minor invoice discrepancies within this range to be auto-accepted.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Goods Receipt-Based Invoice Verification (GR-Based IV), SAP explains:

“When GR-Based Invoice Verification (GR-Based IV) is enabled for a PO line item, the invoice quantity and amount must match the quantity received on the goods receipt.”

“This control ensures that suppliers can only invoice quantities that have been confirmed as received, maintaining consistency between physical receipt and invoicing data.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Configuring GR-Based Invoice Verification

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“With GR-Based IV enabled, invoice quantities must not exceed the received quantity. Invoicing can only occur once a goods receipt exists.”

Answer: C

WhenGR-Based IVis active, theinvoice must match the quantity received. This ensures accurate matching between receipt confirmation and invoice verification, preventing overbilling.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Asset Tracking, SAP documentation specifies:

“The asset data capture feature in SAP Ariba allows organizations to record asset-related details during the receipt process.”

“By default, the system includes three asset attributes in receipt configuration:Location,Tag Number, andSerial Number. These values are used to identify and track assets within financial and operational systems.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Asset Management in Receiving

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Default asset attributes for receipt entry include Location, Tag Number, and Serial Number.”

Answer: A, C, D

The default configuration for asset receipts includesLocation,Tag Number, andSerial Number, which help organizations manage and track received assets accurately.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Hierarchy and Levels, SAP states:

“Contracts in SAP Ariba Buying and Invoicing can be defined at various levels based on business scope. Common levels include:

•Purchasing Unit Level– Contracts tied to a specific organizational purchasing unit or department.

•Commodity Level– Contracts defined by commodity categories to control pricing and supplier usage for certain goods or services.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Configuring Contract Levels

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Valid contract levels include Purchasing Unit and Commodity Level, which define scope and applicability of pricing and supplier relationships.”

Answer:A, B

Valid contract levels includePurchasing Unit LevelandCommodity Level, which determine how contracts are applied across procurement operations.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Self-Service Procurement and Approval Flows, SAP defines:

“In self-service procurement scenarios, theapproval flowis automatically triggered when therequisition is submittedby the requester. The approval process is then routed according to pre-defined approval rules, thresholds, and role-based hierarchies.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Approval Workflow Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Approval flows are triggered when a requisition is submitted by the requester. The system evaluates business rules to determine the approval path.”

Answer:D

In aself-service scenario, the approval workflow starts once therequisition is submitted, routing the document through the approval chain.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Integration in Suite-Integrated Realms, SAP explains:

“In suite-integrated realms, contracts originate from theContract Workspacein SAP Ariba Contracts. Once approved and published, they are made available for use in SAP Ariba Buying and Invoicing for procurement transactions.”

“The Contract Workspace contains metadata, terms, pricing, and supplier relationships that are synchronized across modules.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Suite Integration and Contract Sharing

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Contracts used in SAP Ariba Buying and Invoicing originate from Contract Workspaces in SAP Ariba Contracts within suite-integrated realms.”

Answer:D

In asuite-integrated realm, all contracts available for procurement originate from theContract Workspacein SAP Ariba Contracts, ensuring unified governance and data consistency.

Compound pricingin SAP Ariba allows forserial application of discounts, meaning that the discount from the subagreement is appliedfirst, and then the discount from theparent agreementis applied on top of the already-discounted amount. This is often used in complex supplier agreements where pricing conditions are tiered.

It can be used withpercentage-based discounts(Answer A), which is the standard use case.

The calculation isserial, meaning thesubagreement discount applies first, then the parent’s discount is applied to the resulting price (Answer D).

Amount-based discounts are generally not supported for compound pricing logic. Also, discount inheritance from parent to subagreement is not automatically calculated.

Reference Documents Used:

SAP Ariba Contract Compliance Guide

SAP Ariba Pricing and Discount Configuration Best Practices

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Quantity Adjustments, SAP specifies:

“When an item has beenover-received, users can correct it by entering anegative quantityin the Accepted box. This reduces the previously received quantity by the entered amount.”

“Negative receiving entries adjust the receipt record and bring the total quantity back in line with the expected value.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Managing Receipts and Adjustments

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To correct over-receipts, enter a negative number in the Accepted field to offset the previously received quantity.”

Answer:C

To fix anover-received quantity, enter anegative valuein theAccepted boxto reduce the total quantity received.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Understanding the Data Dictionary, SAP explains:

“TheData Dictionarycontains metadata about fields, file formats, and integration tasks for importing and exporting data between SAP Ariba and external systems. It defines which fields are available, their data types, and configuration properties.”

“It also lists allcustom fieldsconfigured for the customer’s realm, showing how they map to system objects and integration files.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Data Dictionary Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The Data Dictionary lists import/export tasks and provides definitions for all standard and custom fields available in the customer’s realm.”

Answer:A, D

TheData Dictionaryincludes details aboutimport/export tasksand all configuredcustom fields, helping administrators align integration data and field mappings.

FromSAP Learning Hub – Course: SAP Signavio → Business Process Transformation Suite Overview, SAP explains:

“SAP Signavio Process Manageris the solution used to model, redesign, and optimize business processes. It allows users to visualize current (‘as-is’) and future (‘to-be’) process states in line with clean core principles.”

“This tool supports process mapping, documentation, and simulation for continuous process improvement and clean core transformation.”

Verified Reference Source (Internal SAP Learning Content)

SAP Signavio Suite → Process Manager Module

Learning Journey:Business Process Transformation with SAP Signavio

Extract:

“Use SAP Signavio Process Manager to remodel and optimize existing business processes as part of clean core or continuous improvement initiatives.”

Answer: D

SAP Signavio Process Manageris used tomodel and redesignbusiness processes, supporting the clean core approach by enabling standardization and process governance across the SAP S/4HANA landscape.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Invoice Reconciliation and Auto-Accept Functionality, SAP explains:

“When an invoice qualifies forauto-accept, the system automatically reconciles the invoice if it falls within configured tolerances.

TheInvoice Reconciliation (IR)document is still created but is automatically marked as accepted without requiring manual approval.”

“Auto-accept allows faster processing while maintaining an audit trail of accepted invoices.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Auto-Reconciliation and Acceptance

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Auto-accepted invoices generate IR documents that are automatically marked as accepted, bypassing manual intervention.”

Answer:A, B

When an invoice qualifies forauto-accept, theIR documentis still created but automatically approved, andinvoice exceptions are reconciledwithout manual action.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Roles and Permissions, SAP defines:

“Edit Accessdetermines who can modify contract attributes, terms, and related pricing information.

Edit access is configuredindependently from release accessand can apply toboth Release and No-Release Order Contracts.”

“Only users or groups granted edit access can change contract content; it does not automatically confer approval privileges.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Roles, Access, and Permissions

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Edit access controls contract modification rights, is configured separately from release access, and applies to all contract types.”

Answer:A, B, E

Edit Accesscontrols who can modify contract content, is configuredseparately from release access, and applies toboth Release and No-Release order contracts.

When integrating SAP Ariba Supplier Lifecycle and Performance, several data files must be uploaded viaSM Administration. Among these:

SupplierQualification.csvis used to define supplier qualification attributes.

PreferredSupplierData.csvis the correct file used to designate preferred suppliers.

“PreferredSupplier.csv” is not a valid file name in the standard templates. “SupplierCompanyData.csv” is also not standard for lifecycle and performance integration; supplier company information is managed through a different upload structure.

Reference Documents Used:

SupplierRiskSetup.pdf – Data Import Templates

SAP Ariba Supplier Management Import File Guide

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Types and Pricing, the SAP material defines:

“Discount pricing functionality is supported at theitem levelcontract type, where specific product-level price conditions such as discounts, quantity-based breaks, or promotional prices can be defined.”

“Catalog, commodity, and supplier-level contracts manage pricing at broader levels but do not support direct discount price configuration per item.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Contract Hierarchies and Pricing Models

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Item-level contracts allow configuration of discount pricing and quantity-based price adjustments.”

Answer: C

Item-level contractssupport theDiscount Pricefeature, enabling specific price discounts and quantity-based pricing for individual items in SAP Ariba.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Integration Options for SAP ERP, SAP explains:

“SAP ERP customers can integrate with SAP Ariba Buying and Invoicing usingbatch file channelsorweb services.”

“Batch file integration uses flat file transfers for master and transactional data, typically via scheduled batch uploads.

Web services enable near-real-time data exchange between SAP ERP and SAP Ariba using cXML or SOAP-based interfaces.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Connecting SAP ERP Systems

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Integration with SAP ERP is achieved using file-based batch channels or web services for data synchronization and transactional communication.”

Answer: C, D

SAP ERP customers can usebatch file channelsandweb servicesas integration methods with SAP Ariba, allowing flexible synchronization between ERP and procurement processes.

FromSAP Ariba Supplier Risk and Supplier Management Setup Guide (SupplierRiskSetup.pdf)under“Defining Supplier Qualifications for Control-Based Engagement Risk Assessment Projects”and“Importing Supplier-Related Data in SM Administration”, SAP defines the key steps for setting up qualified and preferred suppliers:

“Supplier qualification setup requires importing relevant supplier organization data, including contacts and regional information, before initiating qualification or preference workflows.”

“When importing regional data, the system requiresISO 2-digit country or region codesto map suppliers correctly to their operating regions.”

“For qualification purposes, thebuying contactof each supplier organization must be loaded to establish a communication channel for qualification assessments and supplier status updates.”

Verified Reference Source (Internal SAP Learning Content and Supplier Risk Setup Document)

SAP Ariba Supplier Risk Setup Guide – Topics: Importing Supplier Data and Defining Supplier Qualifications

Document Section:Supplier Qualification Data File Format and Regional Data Imports

Extract:

“Use ISO 2-digit region codes during import. Include supplier organization buying contacts to support qualification and preferred supplier processes.”

Answer: A, C

To set up qualified or preferred suppliers, organizations mustimport regions using ISO 2-digit codesandload supplier organization buying contacts. These steps ensure supplier qualification data aligns with geographic regions and that communication channels are properly established for qualification management.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration Overview → Suite-Integrated Realms, the official material clarifies how user information is managed across SAP Ariba modules.

“In asuite-integrated realm, SAP Ariba Strategic Sourcing and SAP Ariba Procurement share a unified user base throughCommon User Data. This synchronization ensures that user profiles, roles, and permissions remain consistent across all modules.”

“Common User Data synchronization eliminates the need for duplicate user maintenance, allowing seamless access between sourcing, contracting, and procurement solutions.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration Overview → Suite-Integrated Realms

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Common User Data is synchronized between SAP Ariba Strategic Sourcing and SAP Ariba Procurement within suite-integrated realms to maintain consistent user information and access permissions.”

Answer: B

In asuite-integrated realm,Common User Datais synchronized between SAP Ariba Strategic Sourcing and SAP Ariba Procurement. This unified structure ensures consistent user identity, permissions, and access across both environments.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → PunchOut Catalogs and Integration, SAP explains:

“PunchOut catalogs are externally hosted by suppliers and connected to SAP Ariba via cXML. Buyers access the supplier’s PunchOut site from SAP Ariba and select items for purchase.”

“In the Ariba interface, PunchOut items display aBuy From Supplierbutton instead of Add to Cart. Once selected, users are redirected (punched out) to the supplier’s site.”

“PunchOut catalogs are remotely hosted, meaning catalog data resides with the supplier rather than within SAP Ariba.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring PunchOut Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“PunchOut items are from supplier-hosted catalogs and are accessed via a ‘Buy From Supplier’ link in SAP Ariba.”

Answer: B, D

PunchOut items originate fromsupplier-hosted catalogsand use theBuy From Supplierbutton in SAP Ariba. Users are redirected to the supplier’s PunchOut site to add items, which then return to Ariba for requisition creation.

APlanned Service Purchase Orderis used when theentire scope and cost of the service is known upfront. The details of tasks, deliverables, and expected quantities are clearly defined and included in the PO. This allows for structured receipt and tracking of service delivery.

Unplanned services are used when details are not predetermined. Service Entry Sheets are related to service confirmation, not the PO type. Non-PO Service is a type of invoice, not a PO.

Reference Documents Used:

SAP Ariba Buying and Invoicing: Service Procurement Scenarios

SAP ERP Integration for Services

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Payment and Remittance Handling, SAP defines:

“The remittance import functionality allows buyers to importpayment and remittance datafrom ERP or financial systems into SAP Ariba. This provides visibility into payment status for suppliers and supports financial reconciliation and reporting.”

“Remittance imports do not load invoice or supplier bank data; they are strictly forpayment information visibility and analysis.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Remittance Data Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Remittance import loads payment information for tracking, reconciliation, and analysis in SAP Ariba.”

Answer: B

Remittance import in SAP Ariba Buying and Invoicing loadspayment informationto provide visibility into paid, pending, or failed payments for suppliers and buyers.